Exhibit Lead
Bedfordshire Agricultural Education Foundation
The Exhibit Lead is a voluntary role to oversee the co-ordination of the 50+ exhibitors who will attend the event. The day to day contact with the exhibitors will be done by the six Zone Leaders each of whom is responsible for a marquee.
The Exhibit Lead is a voluntary role to oversee the co-ordination of the 50+ exhibitors who will attend the event. The day to day contact with the exhibitors will be done by the six Zone Leaders each of whom is responsible for a marquee. The marquees are for: Machinery Countryside and Sustainability Food Crops Livestock Communities The main responsibilities of the Exhibit Lead are: • Update information packs • Support Zone Leaders generally and work with them to achieve the deadlines • Distribute information to exhibitors • Liaise with the external health and safety consultant and ensure Zone leads understand H&S requirements • Collate information for Schools Leads for schools’ packs • Be at the event site on July 5 2027 for site set up and throughout the event on July 7 • Organise briefing and any other key meetings required • Prepare letters/packs for Zone Leaders • Attend BAEF monthly evening meetings Timeline 1st – 31st October 2026 – Identify exhibitors update spreadsheet from 2026 event 1st – 31st October 2026 – Send out ‘Save the date’ invites to known exhibitors 1st – 17th January 2027 - Send out exhibitors’ registration letters and forms 17th January – 31 March 2027 -Chase exhibitors for completed forms, Risk Assessments, Public Liability Insurance and logo January – June 2027 - Liaise with any additional /new exhibitors -send out registration packs and ensure registration paperwork completed 23rd May – 6th June 2027– Send out Exhibitors’ Pack
Administration,Volunteer Management
Admin, Basic IT skills - internet & email, Managing People, Organising & Planning
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Based from home with monthly team meetings other meetings as needed
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